For US small businesses, freelancers & agencies
Get paid on overdue invoices — without the awkward follow-ups
OverdueDesk tracks every unpaid invoice, tells you who to follow up with today, and drafts a professional payment reminder in seconds. You review it and send it from your own inbox.
Free plan available · No credit card required
From unpaid invoice to sent reminder in under a minute
No spreadsheets to maintain. No blank-page email writing.
- Step 1
Add your invoices
Upload a PDF or photo, import a CSV from QuickBooks, Xero or FreshBooks, or type it in. AI reads the customer, amount and due date for you.
- Step 2
See who owes what
Every invoice gets a clear status, days overdue and the next follow-up step — so you know exactly who to contact today.
- Step 3
Send a polished reminder
Pick a tone and generate a ready-to-send email. Copy it, open it in your email app, or download it. You always hit send.
A proven 5-step follow-up sequence
OverdueDesk suggests the right message for each invoice based on how late it is — and escalates the tone only as much as needed.
Day Due
Initial reminder
Suggested tone: Friendly
Day +7
7-day follow-up
Suggested tone: Professional
Day +14
14-day follow-up
Suggested tone: Professional
Day +30
30-day overdue notice
Suggested tone: Firm
Day +45
Final payment request
Suggested tone: Final notice
Built like a finance tool, not a toy
Accurate numbers, predictable rules, and messages you'd be comfortable sending to your best client.
Reads PDFs, images and CSVs
Stop retyping. Extract customer, email, invoice number, amount and dates in seconds — and review before saving.
Automatic aging
Days overdue, aging buckets and the right follow-up stage are calculated for every invoice, every day.
Four tones, five stages
Friendly, Professional, Firm or Final notice. Each message references the exact invoice, balance and due date.
A dashboard for cash flow
Outstanding balance, overdue amount, aging and what needs attention — at a glance.
You stay in control
Nothing is ever sent automatically. Edit any message, then send it from your own email address.
Private by design
Your data is isolated per account with database-level security. Uploaded files are processed, not stored.
Every email is yours to approve
Customer relationships matter. OverdueDesk never contacts your clients. You get an email-ready draft and choose how to send it.
- Copy to clipboard in one click
- Open in Gmail, Outlook or Apple Mail with everything filled in
- Download as an email draft (.eml)
- Mark as sent to keep your follow-up history
Frequently asked questions
- Does OverdueDesk email my customers automatically?
- No. OverdueDesk drafts the message — you review it and send it yourself from your own email, so every reminder comes from you and nothing goes out by surprise.
- What file types can I upload?
- PDF invoices, photos or screenshots (PNG, JPG, WEBP), and CSV exports from accounting tools like QuickBooks, Xero, FreshBooks or a spreadsheet.
- Will the reminders sound robotic or aggressive?
- No. Messages are written in clear US business English, reference the real invoice details, and never make threats or invent late fees. You choose the tone.
- What counts as an AI action?
- Reading one invoice file with AI, or one AI generation (a single email or a full 5-step sequence). Template-based reminders are unlimited on every plan.
- Can I cancel anytime?
- Yes. Paid plans are month-to-month and can be cancelled from your account settings.
Your overdue invoices won't chase themselves
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